Casual Management
End-to-end casual workforce management. From vacancy to payroll in one streamlined flow.
The problem
Casuals keep organisations running, but tracking them down, checking qualifications, locking in shifts and getting them paid chews up manager hours and invites compliance risk.
Vacancy creation in one system. Shift acceptance via phone calls and texts. Timesheets on paper. Manual data entry into payroll. Each handoff introduces errors, delays and risk.
Fill the gap fast without drowning in admin.
What goes wrong
Managing casual workers is fragmented across multiple systems, phone calls, text messages and spreadsheets. Vacancy creation happens in one place, shift acceptance in another, timesheets on paper, and payroll entry by hand.
The result is administrative overload for managers, frustrated casuals, and payroll problems that take hours to fix.
Why it matters
Speed matters. When a casual doesn’t show up, you need coverage fast. Manual processes slow everything down:
- Vacancies filled by phone calls and personal networks
- Qualification checks done manually or skipped entirely
- Timesheets re-entered into payroll by hand
- No audit trail for compliance
The Discovery solution
Casual Management centralises recruitment, assignment, approval and payment workflows in one mobile-first platform.
Vacancy Creation and Broadcast
Create vacancies and notify qualified casuals instantly. No more phone calls and text chains.
Simple Acceptance Workflow
Casuals accept shifts from their mobile device. Quick, clear, documented.
Pre-Qualified Casual Pool
Build and maintain a pool of verified casuals with validated profiles and compliance documentation. Favourite high performers for quick reuse.
Attendance Capture
Pre-filled timesheets or check-in/out functionality. Accurate hours, less admin.
Performance Feedback
Track casual quality and cultural alignment. Build reliable staffing pools over time.
Payroll Integration
Approved hours flow directly to SAP Payroll. No manual re-entry, no discrepancies.
Built on SAP BTP
Integrated with your existing SAP landscape. No rip-and-replace.
SAP Business Technology Platform
Built natively on SAP BTP for enterprise-grade security and scalability.
SAP SuccessFactors
Integrates with Employee Central and Recruiting for seamless people data.
SAP Payroll
Approved hours flow directly to payroll. Standalone deployment also available.
Data resides securely within the SAP environment.
Outcomes
Faster coverage – Access vetted casuals within minutes when you need them
Less admin – One platform instead of multiple systems and spreadsheets
Fewer payroll errors – Automatic data flow from shift to payment
Better casual experience – Mobile-first, simple, professional
Compliance confidence – Documentation and audit trails built in
How it works
Three steps from setup to payment.
1
Set Up Your Pool
Load and validate casual profiles, qualifications and compliance documentation
2
Fill the Gap
Create vacancies, auto-match and broadcast to suitable candidates
3
Approve and Pay
Capture attendance, approve hours and process payroll automatically
Ready to turn casual chaos into a smooth process?
Book a 30-minute Discovery Session to see how end-to-end casual workforce management works.