Unified Leave
Person-centric leave management for complex workforces. One balance. Zero guesswork.
The problem
Multi-position staff create leave management chaos. A teacher who holds positions across multiple schools. A casual who works different roles. An employee who moves between departments.
Standard SuccessFactors tracks leave by position. That means multiple balances, manual reconciliation, and constant queries to HR and payroll.
Take the guesswork out of school leave.
What goes wrong
Schools and multi-site organisations operate differently from standard corporate structures. Teachers hold positions across multiple schools. Support staff work different roles on different days. Position-based leave tracking doesn’t reflect how people actually work.
The result: employees see different balances depending on which position they check. HR reconciles spreadsheets to get the real number. Payroll processes leave adjustments manually.
Why it matters
Leave errors create real consequences:
- Employees confused about their actual entitlements
- HR teams fielding constant balance queries
- Payroll reconciling across positions manually
- Compliance risk with award and enterprise agreement obligations
- Wage-theft liability from incorrect accruals
The Discovery solution
Unified Leave manages leave at the person level, not the position level. One employee, one balance, regardless of how many positions they hold.
Person-Level Accrual Engine
Leave balances calculated per person, not per position. Staff with multiple roles see one accurate balance.
School-Holiday Enforcement
Automatically holiday leave across student break periods. Built for term-time employment and prorata entitlements.
Complex Leave Logic
Handle personal/carer’s leave, negative balances and award-specific rules without spreadsheet workarounds.
Self-Service Access
Staff and managers access current, accurate leave balances directly within SuccessFactors. Transparency that reduces queries.
Compliance Reporting
Audit trails and exportable records for Fair Work inspections and internal review. Documentation ready when you need it.
Built on SAP BTP
Extends your existing SAP landscape. No system replacement required.
SAP Business Technology Platform
Built natively on SAP BTP for enterprise-grade security and scalability.
SAP SuccessFactors Employee Central
Integrates with Employee Central for seamless people and position data.
SAP Payroll
Leave balances flow correctly to payroll. Accruals and acquittals processed automatically.
Configuration includes your award rules, enterprise agreements and leave policies.
Outcomes
Reduced queries – Employees see one accurate balance, not confusion across positions
Lower compliance risk – Award and enterprise agreement rules codified in the system
Less manual work – HR and payroll stop reconciling spreadsheets
Audit confidence – Documentation ready for Fair Work or internal audit
How it works
Three steps from configuration to self-service.
1
Configure Your Rules
Set up your award rules, enterprise agreements and leave policies once
2
Sync and Serve
The system handles accrual, balance calculation and self-service automatically
3
Monitor and Report
Track compliance, run audit reports and manage exceptions through the dashboard
Ready to stop wrestling with leave?
Book a 30-minute Discovery Session to see how person-centric leave management works in practice.