SAP licence management for Australian organisations
SAP licences are complex, expensive and easy to get wrong. We help you understand what you have, what you need, and how to reduce cost without compliance risk.
What is SAP licence management?
SAP licence management is the ongoing work of tracking, optimising and maintaining compliance across your SAP licence estate. It covers user types, engine metrics, indirect access, digital access licensing and the annual true-up process.
For most organisations, SAP licensing is the cost you can’t afford to get wrong.
Why it matters
SAP licensing is not static. Your workforce changes, integrations connect third-party systems to SAP data, and business growth shifts usage patterns. What was compliant last year may not be compliant today.
SAP audits can result in unexpected true-up costs running into hundreds of thousands of dollars. Proactive licence management prevents surprises.
Why it’s hard
SAP licensing models are complex. Named users, package users, engine-based metrics, indirect access, digital access. The rules vary by product, deployment model and contract terms.
Most organisations lack the specialist knowledge to track compliance accurately. Internal teams focus on running SAP, not interpreting licence entitlements.
What we do in SAP licence management
Audit, optimisation and ongoing compliance for your SAP licence estate.
Licence Audit and Compliance Review
Assess your current SAP licence position. Compare entitlements against actual usage, identify compliance gaps and quantify financial exposure before SAP does.
Licence Optimisation
Reduce SAP licence costs by right-sizing user types, consolidating duplicate access and reallocating unused licences. Practical savings without reducing capability.
Indirect Access and Digital Access Advisory
Navigate SAP’s indirect and digital access licensing models. Understand which integrations trigger additional requirements and how to structure them cost-effectively.
True-Up Preparation
Prepare for SAP’s annual licence measurement. Clean up user assignments and ensure your numbers are defensible before submission.
Ongoing Licence Management
Continuous monitoring of your SAP licence estate. Joiners, leavers, role changes and new integrations tracked against entitlements.
Licence management engagements
Flexible engagement models to suit your needs.
Licence Position Assessment
Current-state analysis of entitlements versus usage, with compliance gap report.
Cost Optimisation Review
Identified savings from right-sizing user types and removing unused licences.
Indirect Access Review
Assessment of third-party integrations and digital access licence requirements.
True-Up Preparation
Cleaned-up licence data and defensible measurement ready for SAP review.
Licence Management Retainer
Ongoing monitoring, quarterly reviews and proactive compliance management.
Every engagement starts with understanding your contract terms and actual usage.
What you get from working with us
Reduced licence costs: Right-sized entitlements based on actual usage, not guesswork
Audit confidence: Know your compliance position before SAP asks
Indirect access clarity: Understand which integrations create licence obligations and how to manage them
Defensible true-ups: Clean data and documented usage that stands up to scrutiny
Ongoing control: Licence management that keeps pace with workforce and system changes
We implement SAP. We understand user types, access patterns and integration architectures because we build and support them every day. Our licence advice comes from technical depth, not spreadsheet analysis.
Why Discovery for licence management
Commercially independent
We don’t resell SAP licences. Our recommendations serve your interests, not a vendor’s sales targets.
Cross-product knowledge
SuccessFactors, S/4HANA, BTP, Analytics Cloud. We understand licensing across the SAP portfolio, not just one product.
SAP Gold Partner
Certified across SAP products. We understand the technology behind the licence models.
Australian-based
Melbourne HQ, teams in Sydney and Brisbane. We understand local procurement practices and SAP’s ANZ commercial approach.
How we work
A typical licence management engagement.
1
Data collection
Extract licence entitlements, user assignments and usage data from your SAP systems.
2
Analysis
Compare entitlements against actual usage, identify gaps, quantify exposure and savings.
3
Recommendations
Deliver clear options for optimisation, compliance remediation and ongoing management.
4
Implementation
Execute changes to user assignments, access types and monitoring processes.
5
Ongoing review
Quarterly or continuous monitoring to maintain compliance as your environment changes.
Industries where SAP licence management matters most
Education
Government
Construction
Mining
Manufacturing
Utilities
Ready to take control of your SAP licences?
Whether you’re preparing for a true-up, concerned about indirect access, or want to reduce licence costs, we can help.